How to do a mail merge from excel to word

#How to do a mail merge from excel to word how to
#How to do a mail merge from excel to word zip

Start with the document that is currently shown in the document window. For example, the return address and the salutation in a form letter are the same for each version. The main document contains the text and graphics that are the same for each version of the merged document. The active document becomes the main document. Under Select document type, click Letters. In Microsoft Office Word 2007, click Start Mail Merge in the Start Mail Merge group on the Mailings tab, and then click Step by Step by Mail Merge Wizard. In Microsoft Office Word 2003 and in earlier versions of Word, point to Letters and Mailings on the Tools menu, and then click Mail Merge Wizard.

#How to do a mail merge from excel to word how to

For example, in a mailing list, each row might include information about a particular recipient.Д¬reate your Excel data file, and then arrange it by using the fields that you want to use for your letter, as shown in the following sample data file.ДЄfter you create your Excel data file, save it, and then close the data file.ДЇor more information about how to create a mail-merge address list, click the following article number to view the article in the Microsoft Knowledge Base:Дў94688 How to design and set up a mail merge address list in Word 2002 and in later versions of Word The first row should contain field names for each column - for example, Title, Salutation, First Name, Middle Name, Last Name, Address1, and Address2.Д®ach row should provide information about a particular item. Note the following requirements for the data table: The text in an output document can be the same in all output documents, but you can apply formatting to specific documents.Д«efore you proceed with the Mail Merge Wizard, make sure that your Excel worksheet is well structured for this purpose. The output documents are the result of the mail merge. This database is typically a list of names, addresses, phone numbers, and other categories of personal information. For example, the recipient list is a Microsoft Access database file or an Excel worksheet. The recipient list is a database that contains the data that is to be merged into the output documents. It may contain a letterhead, text, and instructions in merge fields for inserting text (such as recipient names and addresses) that vary from one output document to another. The main document contains the basic text that is the same in all of the output documents. When you use the Word Mail Merge feature, Word merges a main document with a recipient list to generate a set of output documents: This article explains how to use the Mail Merge feature in Microsoft Word to create and to print form letters by using data from a Microsoft Excel worksheet. Incorrect formatting of numbers can cause errors in the merge.How to use the Mail Merge feature in Word to create and to print form letters that use the data from an Excel worksheet

#How to do a mail merge from excel to word zip

Format Numerical Data Correctly: Be sure that things like street numbers and zip codes are properly formatted for the way they should appear once the mail merge is complete.Also, make sure the headers you choose match the merge field names, which will also make it less likely errors will occur. To make it easy for Excel to differentiate between data and labels, use bold text, cell borders, and cell shading that are unique to the header row.

A header rowВ is a row containing labels that identify the data in the cells beneath it.

Create a Header Row: Create a header rowВ for the sheet you intend to use for the mail merge.

Also, make sure the sheets are clearly named, as you have to select the one you intend to use without being able to view it. If it's spread across multiple sheets, combine the sheets or perform multiple mail merges.

Put All Data on a Single Sheet: The mailing list data you intend to use for the mail merge must be on one sheet.